Users questions 

Can W2 forms be filled out by hand?

Joe Ford

Can W2 forms be filled out by hand?

Yes, you can handwrite a 1099 or W2, but be very cautious when doing so. The handwriting must be completely legible using black ink block letters to avoid processing errors. The IRS says, “Although handwritten forms are acceptable, they must be completely legible and accurate to avoid processing errors.

Is a handwritten w2 legal?

A handwritten W-2 is OK to use. Your employer is required to file the W-2 with the IRS. The IRS will match the information reported on your return with W-2s it has received from employers.

Can you file W-2 electronically?

You can e-file W-2 forms online at the SSA’s Business Services Online website. It is free and secure, and it’s the method preferred by the SSA over submitting paper records.

Do employers have to mail W2 forms?

Federal law requires all employers to send employees W-2 statements no matter how low earnings or wages are. These W-2 statements can be sent in either paper or digital form and must be received by employees no later than January 31 of the following year. Employers must also file a copy of employee W-2s with the IRS.

What if I can’t get my W2 from my employer?

If your efforts to get a copy from your employer have proved fruitless, call the IRS toll-free at During that call you’ll need: Your name, address, phone number and Social Security number. Your employer’s name, address and phone number.

Can I file my taxes at H & R Block without my W2?

no. You can’t file your tax return with just a pay stub. Unfortunately, you must wait until your employer issues a W-2 form to file your tax return.

How do I file taxes if I lost my W2?

Use Form 4852, Substitute for Form W-2, Wage and Tax Statement, if you don’t get your W-2 in time to file. Estimate your wages and taxes withheld as best as you can. If you can’t get it done by the due date, ask for an extra six months to file.

What are acceptable documents for I-9?

Form I-9 Acceptable Documents

  • Documents that Establish Both Identity and Employment Authorization.
  • U.S. Passport or U.S. Passport Card.
  • Form I-551, Permanent Resident Card or Alien Registration Receipt Card.
  • Form I-766, Employment Authorization Document Card.

What are List B and C documents?

You may provide a document from List A which establishes both identity and employment eligibility or you may provide a document from List B (establishing your identity) and a document from List C (establishing your employment eligibility).

What documents are needed to start a job?

Get your documents ready to apply for jobs.

  • School and employment records. Almost every job application will ask for your contact information, job history, and education or training.
  • Birth certificate.
  • Driver’s license.
  • Social Security card.
  • Work permits.
  • Under 18.
  • Criminal record, or rap sheet.

Can a job hire you without a Social Security card?

MOST Employers cannot require a SS card as identification. Read the I9 form and you can get around it with other documentation. If the employer participates in e-verify, they can require SSN. Most employers also photocopy the cards, as they are allowed to do (again, read the I9), but not required to do.

What do I do if I don’t have my Social Security card for a job?

You’ll rarely need the card itself — perhaps only when you get a new job and have to show it to your employer. If you really must replace your card, go to www.socialsecurity.gov/ssnumber before visiting your local Social Security office.